Wedoourbest Child Protection Policy

This Child Protection Policy hereinafter referred to as “CPP” is entered into and made effective as of the date set forth at the end of this document (“Commencement Date”) by and between the following parties:

Wedoourbest, an organization, organized under the laws of Denmark, who will hereinafter be referred to as “WDOB” having a primary address at the following Hovedgaden 55A, 2970 Hoershom, Denmark and email address of the following: contact, an organization, incorporated under the laws of Denmark.

All office employees, field workers, management, and volunteers must follow this CPP. It is one of the areas where we have zero tolerance. The final decision for an eventual termination/eviction is the responsibility of the COO. We reserve the right to sue the person.

Statement of commitment

  • We are committed to the welfare and rights of children. All children will be treated with respect regardless of race, colour, sex, language, religion or belief, sexuality, political or other opinions, ethnic or social origin, disability, birth or another status. This includes all children under 18 years of age;
  • We are committed to encouraging staff and volunteers to familiarise themselves with the child protection policy to protect and provide a safe environment for children;
  • We are committed to complying with all relevant local legislation on child rights and welfare in order to provide what is in “best interest of the child”, including labour laws that apply to children;
  • We encourage all staff and volunteers to give respect and dignity to all children in their care. Childcarers are encouraged to be a good role model, spending time with each child, listening to them, encouraging children when they do something well and giving good explanations on why they should not do something else;
  • They should provide discipline through verbal means, in a kind and guided way. It is by no means permitted to punish a child, neither verbally nor physically. It is by no means allowed to strike or put the child in a non-worthy situation, neither verbally nor physically. Infringement will result in immediate exclusion.

Communicating the issue

  • We are committed to informing children, decision-makers and the public through the media that child abuse is wrong. It is also understood that keeping silent is wrong;
  • Child protection policies provide a safe and positive environment for children and are foundational in the education, research and advocacy initiatives that we are involved in;
  • We are committed to educating staff and volunteers about the importance of child protection so that children are protected from abuse by staff and volunteers and others. This is also a preventive measure to protect staff and volunteers and the organization’s integrity;
  • We actively encourage the development and active implementation of child protection policies to all NGOs, groups, and networks in the countries we work through our meetings with them.

Wherever possible, children are also included as key stakeholders because we believe that children have the right to speak and be heard. Involving children in the process also enables them to know their right to protection. Children are encouraged to have active cooperation, share information and be involved in advocacy initiatives.

Behavioral protocols

All staff, volunteers, interns, consultants, visitors, employees, donors or sponsors of Wedoourbest.org are expected to treat all children and other staff and volunteers with respect and dignity. Inappropriate acts, harassing, abusive, sexually provocative or demeaning language or behaviour towards children will not be tolerated.

Each individual must sign a statement to confirm that they have read the policy, will respect it and understand that action will be taken in cases of inappropriate behaviour.

There will be careful regulations about the forms of discipline that can be used. Staff and volunteers are strongly encouraged to inform their director when discipline is inappropriate. Discipline must be non-violent and non-humiliating.

  • Whenever possible, it should be ensured that another adult is present when working in the proximity of children;
  • Sleeping close to unsupervised children will not be allowed unless absolutely necessary;
  • That a child will not be engaged in any form of sexual activities or acts.

Adults will always be responsible for their behaviour and cannot blame the child even if the child ‘provokes’ or acts in a ‘seductive’ way.

That computers, mobile phones, video, and digital cameras will be used appropriately, and never to exploit or harass children or to access child pornography through any medium.

Infringement will result in immediate exclusion and we reserve the right to sue the person.

Communities and children with whom Wedoourbest.org staff and volunteers work will be informed of the protocols and will be assured that project support will not be discontinued if they report suspicious behaviour. Also, staff and volunteers will not be asked to leave for reporting suspicious behaviour.

Where children are placed in communities, there will be careful screening and training of foster parents, team or individuals working with children to ensure safe and adequate care will be given. An audit will be performed, both announced and unannounced.

Recruitment and Screening

  • Refrain from hiring children for domestic or other labour which is inappropriate given their age or developmental stage, which interferes with their time available for education and recreational activities, or which places them at significant risk of injury;
  • Screening is equally important for volunteers/interns, board staff and volunteers, and consultants;
  • Information on child protection policies must be given before and on acceptance of employment or signing a volunteer agreement. A form must be signed agreeing to the child protection policy and stating that they have not had any previous convictions for abuse against children or violent behaviour. Their future employers will be informed if dismissed for abuse if the law in that country gives this option;
  • References should be checked preferably by telephone to give previous employers an opportunity to express concerns verbally;
  • A number of questions have been prepared that we ask in this relationship by interview and reference check;
  • For anyone who works with the children and the youngsters: All staff and volunteers must obtain and submit a police background check/police certificate/criminal record or certification for the right to work with children/young adults as issued by their passport country.

Responses to allegations

  • Immediately report concerns or allegations of child abuse in accordance with appropriate procedures;
  • Procedures must be set out by the organisations to ensure that all staff and volunteers know what to do if an allegation is made, either by a child, parent, staff and volunteers’ member or visitor;
  • We encourage all staff and volunteers to adhere to the country’s labour code, if available;
  • All members of the team will encourage their staff and volunteers to be open in discussing the potential of abuse in their organisation;
  • Where an allegation has been made that staff or a volunteer member/visitor to the organisation has abused a child, then Wedoourbest.org will investigate and take the appropriate action to deal with the situation.
  • Use of children’s images and personal information for promotion, fundraising, and development education;
  • Before photographing or filming a child, assess and endeavour to comply with local traditions or restrictions for reproducing personal images;
  • Before photographing or filming a child, obtain consent from the child or a parent or guardian of the child. It must be explained how the photograph or film will be used;
  • Ensure photographs, films, videos, and DVDs present children in a dignified and respectful manner and not in a vulnerable or submissive manner. Children should be adequately clothed and not in poses that could be seen as sexually suggestive;
  • Ensure images are honest representations of the context and the facts;
  • Ensure file labels do not reveal identifying information about a child when sending images electronically;
  • We always ask for permission to take photo or video;
  • Photo of children who are sick or injured must be evaluated carefully, and all use of photo and video must be approved by Wedoourbest COO before using such material.

In order to maintain our neutrality, we often use photos from photo archives that are generally released freely online; the same considerations are made using these photos.

Wedoourbest.org can assign a person the right to take a photo on behalf of an organisation; special rules apply to this. Photo and video recorded on the phone are also added to these rules.

Approved by the senior management team.
November 25, 2018.

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